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Designing a Document Strategy
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List Price:
$35.00
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$23.10
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Manufacturer: MC2 Books
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Average Customer Rating:  
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Binding: Paperback
Dewey Decimal Number: 658
EAN: 9781893347007
ISBN: 1893347001
Label: MC2 Books
Manufacturer: MC2 Books
Number Of Items: 1
Number Of Pages: 166
Publication Date: 2000-10-06
Publisher: MC2 Books
Studio: MC2 Books
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Editorial Reviews:
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Designing a Document Strategy, by Kevin Craine, MBA, is a book for managers, technicians and consultants who want to implement a document strategy for a large organization. The book describes a five-phase process that will guide readers through the design of document strategy tailored to their particular situations. Cause-effect diagrams, flow charts, and return on investment are presented in easy to understand terms. Case examples demonstrate how the methods in the book can be applied in the real world. As a result, readers are better prepared to take meaningful and informed action. Whatever decisions and recommendations readers ultimately make, they will be more likely to bring about real-world, bottom-line benefits. There is no better educational resource on designing a document strategy than this book.
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Spotlight customer reviews:
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Customer Rating:
Summary: AWESOME, AWESOME, AWESOME!
Comment: I still go back to this book for guidence in my everyday work. It is easy to read and comprehend. Written for the everyday user - NOT the "techs" that some books are written for.
Customer Rating:
Summary: From the Information Management Journal
Comment: Anyone faced with the daunting task of implementing a document management system or any other large project will find that Designing a Document Strategy provides the critical tools necessary for creating a viable strategy. Author Kevin Craine delivers what he says is needed most -- "...a process to guide the development of your strategy so that it is meaningful, practical, and ensures worthwhile and lasting results." Designing a Document Strategy provides the framework and guidelines for that process, breaking it down to principles that can be applied to any information management project.
Using a conversational style that simplifies difficult concepts, Craine explains the importance of looking at documents as both strategic and tactical. He also describes how information assets, when they are used strategically, enable organizations to reap the benefits of increased revenue, decreased costs, and increased customer satisfaction.
Craine begins with a historical perspective of the importance of managing documents and how documents form the basis for most communications. Following is an overview of how the document strategy model must be molded to meet the needs of its users and organization. Craine emphasizes the importance of examining the types of documents created and the indivictuals who use them before looking at technological solutions.
Chapters Three and Four help readers make a baseline assessment of their current document environment in the context of their organizations' current business mission, goals, and vision and to evaluate it so that the "pain points" can be discovered. The author stresses concentrating on the lifecycle of documents as a basis for the analysis and investigation. While this book does not begin to explore all of the current document management applications available, it gives pointers about how to discover current technological trends. Finally, the author helps the reader identify the different document constituencies and how those information owners and stakeholders can impact the overall success of the plan.
In the next chapter, Craine describes various tools for determining current issues and formulating possible solutions. He does a good job of explaining how flow charts can be used effectively to help sort out issues that can be impediments to a successful document strategy.
Selling the strategy and managing the resulting change are always challenging. Craine's chapter on these topics walks the reader through presenting a proposal, including how to present a cost/benefit analysis. As part of that discussion, he explains the different accounting methods used to demonstrate cost/benefit and provides the formula for setting up an Excel spreadsheet. Assuming approval of the project, the second half of the chapter explains how the change process works and the manager's role within that process. Since implementing a document strategy will involve modifications in process, it is important to understand the psyche of change and how individual employees and an organization's culture can respond to change. Craine gives an overview of the potential and tactics that can be used to bring down these barriers.
In Chapter Seven, "Project Planning and Implementation," Craine provides an easy-to-understand overview of this critical process, providing for both novices and seasoned project management veterans the basic considerations and key elements needed to ensure success. Examples of how to write effective project statements and action plans are given, and useful guidelines on how to manage time, resources, and materials are discussed. Craine emphasizes here that throughout the project, the manager must continue to focus on the baseline analysis and investigation because these provide the means for measuring the success of the strategy. He closes with a discussion of practical ways to communicate the success of the project to sponsors and co-workers and of issues to consider at the time the final product is turned over to users. This chapter is not a primer on project management, but it provides the fundamentals to get readers well on their way.
Each chapter builds upon the previous one and provides meaningful examples of the concepts being explained, including case studies and questions that can be used as a checklist throughout the planning and implementation process. The only disappointing aspect of the book is that the author does not specifically mention the value that records and information professionals can add to the process.
Designing a Document Strategy is not a detailed treatise on project management or a detailed technological expose. However, in 166 pages this book provides information professionals with an easy-to-read and easyto-understand primer on how to develop a document strategy that can be used to achieve the goals of any information management project.
Customer Rating:
Summary: Don't waste your time and money
Comment: The book is a mix of subjects and don't absolutely contributes to build any document strategy... Only for basic, very basic reading.
Customer Rating:
Summary: Great resource
Comment: This book is a great resource for those of us in the information and document processing industry. It is put together in such a way as to walk you through a methodology that is complete, well rounded, and ultimately...profitable. Kevin Craine has done a good job applying techniques and methods from proven areas of business strategy development and casting them with a "document focus." The result is a practical reference, plus added thoughts and insights that make you think, ponder and act.
Customer Rating:
Summary: Not the Reference for which I was looking
Comment: This book is a hodge podge of thrown together design and development techniques. A sprinkling of Deming, a spoon of Drucker and a heap of "personal interviews". What is missing is a complete, well thought-out and useful methodology. This book was not without some good information, but it just wasn't enough nor was it well organized enough for me to recommend as a reference.
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